Honorary Academic Title

As a clinician, a title holder is considered to hold honorary status with ANU when they hold an unpaid appointment, and do not establish any employment relationship between the University and the appointment does not alter any existing employment relationship with another organisation or institution.

Academic Title

There are two types of academic titles available to clinicians.

  • Full Academic (Levels A to E) refers to individuals who possess and contribute significant professional expertise and experience needed to support the research or creative activity, education and service activities of the University.
  • Clinical (Levels A to E) refers to individuals who contribute some expertise and experience to the school to support research or creative activity, education and service activities of the University.

Any clinician new to the ACT can apply for an academic title (see 'Application' section below), based on their previous achievements in education, research and community (university, professional colleges, other). In order to receive honorary academic title applicants should follow the steps below, more information and guidance is found in the Guidelines for academic titles for clinicians (PDF, 325 KB).

Titles require renewal, the time period depends on the seniority of the clinician, and a reminder will be sent by the secretariat (see 'Renewal' section).

All applications for promotion (see 'Promotion' section) to either clinical or full status should be sent to the secretariat of the Medical School Appointments and Promotion Committee.  Please read the instructions carefully, clinical title promotion processes are different to those of full titles.

Any title is for a fixed-term period and a renewal application must be submitted by the title holder six months before the term ends.

The Medical School Appointments and Promotion Committee Appointment will advise the Dean of the Medical School on appointments for Clinical or Academic Level A-D. Other title applications are made through the College of University process, please refer to the ANU website, and search 'promotion'.

Title holders are required to undertake an annual performance review with their academic supervisor.  For this, please use the ANU e-form system in conjunction with the Medical School's PDR form (PDF 558KB).

Application

In order to receive honorary academic title applicants should follow the steps below. Academic title is for a fixed-term period or until the applicant's work-related association with the ACT ends. Renewal application must be submitted by the title holder six months before the term ends. For more information please see the guidelines for academic titles for clinicians (PDF, 325 KB).

The following document gives you an indication of the expectations of previous contribution to education, research and community contributions for academic level. Performance and promotion indicators (PDF 404KB)

  1. Complete the Application form (RTF, 344 KB). You will need to provide details of a Medical School academic supervisor who supports your application; two referees; and details of your planned participation in the Medical School's teaching and research activities. Some examples of research and teaching activities are listed below.

    • Involved in developing and reviewing curriculum and assessment materials.
    • Facilitate problem-based learning tutorials.
    • Clinical skills teaching.
    • Clinical exam supervision (registered medical specialists).
    • Deliver lectures.
    • Supervise Higher Degree by Research students (PhD, MPhil).
    • Provide research project supervision in the MChD degree.
    • Supervise ANU medical students on clinical placements.
    • Mentor junior medical staff.
    • Act as a Student Year Coordinator.
    • Serve on a committee or working group.
    • Develop and submit applications for competitive grant funding.
  2. Provide an up-to-date copy of your Curriculum Vitae as outlined on page 3 of the application form as well in the guidelines for academic titles for clinicians. An example CV template, according to university assessment of service, education and research experience can be found here (pdf, 175 KB).  A guide to indicators for academic title (PDF 377KB) can be found on the ANU Services website.
  3. It is helpful to include an an evaluation of your teaching and research activities or any other evidence you consider important to draw to the Committee's attention. Be as specific as you can when outlining previous teaching activities, for example provide details on the number of lectures/workshops you have given, information on university committee membership, involvement in curriculum or course development, review, etc.  For reseach contributions, it is important to also be as specific as you can when listing research output, ie funding received, presentations at conferences, invitations to conferences and other institutions, membership of committees assessing funding applications, etc. For details please see the performance and promotions indicators (PDF 377KB).
  4. Email an electronic copy of your application to the Medical School Appointments Committee secretariat hr.science@anu.edu.au 

The ANU is an equal opportunity employer.  It may be relevant to also prepare a statement regarding your “achievements relative to opportunity”. This statement is very important if your academic contributions have been affected by caring responsibilities, chronic illness, disability, prolonged leave, fractional full time equivalent work or significant clinical/managerial loads in your roles. You should also list your type of appointment, describe how many hours you work, and how much of that is designated for academic work (teaching or research).

Once received, the application will be considered by the Appointments and Promotion Committee at its next meeting and you will be advised in writing of the outcome within a month following the meeting.

The committee may advise for applicants to Level D or E (clinical or full) to be interviewed by the committee, before a recommendation can be made.

Applicants who are unsuccessful may lodge an appeal in line with the Academic Titles Conferral Procedure on the basis that there has been a procedural irregularity resulting in material disadvantage.

Appeals are made in writing to the Vice-Chancellor within three months of delivery of the notification of outcome.  The Vice-Chancellor will seek advice as to whether or not there has been a breach of procedure, and on the basis of that advice:

  • Confirm the original determination to deny the conferral of an academic title, or
  • Uphold the appeal and approve the conferral of an academic title.

Appellants will receive written notification of the outcome of the appeal.  The effective date of conferral will be set out in the letter of offer.

Renewal

The Medical School welcomes applications from medical specialist individuals who would like to continue to contribute to our research and education activities and renew their existing academic title with the University.

The renewal application must be submitted at least three to six months before the previous term ends.

To renew honorary academic title, please follow the steps below.

  1. Update your Curriculum Vitae.  A copy of your current CV will need to be included with your submission.

    An example CV template, according to university assessment of service, education and research experience can be found here (pdf, 175 KB). A guide to indicators for academic title (PDF, 376 KB) can be found here. Be as specific as you can when outlining previous teaching activities, ie give details on the number of lectures/workshops given, information on university committee membership, involvement in curriculum or course development, review etc. Include evaluation of your teaching and research activities as well as any other evidence you consider important to draw to the Committee's attention. For reseach contributions, it is important to also be as specific as you can when listing research output, ie funding received, presentations at conferences, invitations to conferences and other institutions, membership of committees assessing funding applications, etc. For details please see the performance and promotions indicators (PDF 377KB).

  2. Complete the renewal form (RTF, 332 KB) for academic renewal.
  3. Discuss your application with your Medical School academic supervisor as well as your clinical supervisor.
  4. Please also provide evidence of your performance review with your academic supervisor. For this, please use the ANU e-form system in conjunction with the Medical School's PDR form (558 KB).
  5. Email the signed and completed form together with your CV to the Medical School Appointments and Promotion Committee Secretariat:
  6. E:  hr.science@anu.edu.au

The ANU is an equal opportunity employer.  It may be relevant to also prepare a statement regarding your “achievements relative to opportunity”. This statement is very important if your academic contributions have been affected by caring responsibilities, chronic illness, disability, prolonged leave, fractional full time equivalent work or significant clinical/managerial loads in your roles. You should also list your type of appointment

There is a separate guidance paper endorsed by the ANU (PDF, 376 KB) which outlines the best manner in which document the ways in which your achievements may have been impacted.

Once received, the renewal application will be considered by the Appointments and Promotion Committee at its next meeting and you will be advised in writing of the outcome within a month following the meeting.

Please note that this is not a promotion process:

  • Promotion applications for full academic title are through a separate annual University promotions round, see the ANU website under 'promotion'.
  • People holding honorary clinical title may apply at the same level or a higher level at the time of renewal if they and their academic supervisor consider the case strong. Please read the guidelines for academic titles for clinicians (PDF, 325 KB) for more information and guidance.

Promotion

All applications should be sent to the Medical School Appointments Committee secretariat hr.science@anu.edu.au

Promotion applications for full academic title are through a separate annual College or University promotion round, please see the ANU website under 'promotion'.

People holding honorary clinical title may apply at the same level or a higher level at the time of renewal with the Medical School Appointments and Promotions Committee if they and their academic supervisor considers the case strong.  Please read the guidelines for academic titles for clinicians for more information and guidance.

The Medical School Appointments and Promotions Committee will either make a decision on an application for honorary clinical title or make a recommendation for full academic title promotion through the Dean of the Medical School to the relevant other committees, and forward this with the applicant’s paperwork and support by the Dean to the relevant other university committees. 

In order to apply for promotion, clinicians should follow the steps outlined in the process below. Any title is for a fixed-term period and a renewal application must be submitted by the title holder six months before the term ends. More information can be found in the guidelines for academic titles for clinicians (PDF, 325 KB).

Forms for promotion to honorary clinical or full status will be updated on the ANU website annually.

Please also provide evidence of your performance review with your academic supervisor.  For this, please use the ANU e-form system, in conjunction with the Medical School's PDR form (PDF 404KB).

The ANU is an equal opportunity employer.  It may be relevant to also prepare a statement regarding your achievements relative to opportunity. This statement is very important if your academic contributions have been affected by caring responsibilities, chronic illness, disability, prolonged leave, fractional full time equivalent work or significant clinical/managerial loads in your roles. You should also list your type of appointment.

There is a separate guidance paper endorsed by the ANU (PDF, 145 KB) which outlines the best manner in which document the ways in which your achievements may have been impacted.

If you do not have a university ID number to see this document, please refer to the ANU Medical School Website where the document can also be found.

To apply for applicaiton of higher clinical level:

Discuss application with your academic and clinical supervisor and determine the level (clinical and Level B-E) with them.

For application to Clinical Level B-D

  1. Please use the renewal form (RTF, 332 KB), which outlines the requirements for promotion.
  2. Update your Curriculum Vitae.  A copy of your current CV will need to be included with your submission. An example CV template, according to university assessment of service, education and research experience can be found here (pdf, 175 KB).
  3. Include evaluation of your teaching and research activities as well as any other evidence you consider important to draw to the Committee's attention.

    Be as specific as you can when outlining previous teaching activities, for example provide details on the number of lectures/workshops you have given, information on university committee membership, involvement in curriculum or course development, review, etc. 

    For reseach contributions, it is important to also be as specific as you can when listing research output, ie funding received, presentations at conferences, invitations to conferences and other institutions, membership of committees assessing funding applications, etc. For details please see the performance and promotions indicators.

  4. Email the signed and completed form together with your CV to the secretariat of the Medical School Appointments Committee at hr.science@anu.edu.au

For application to Clinical Level E

  1. Please use the renewal form (RTF, 332 KB), which outlines the requirements for promotion.
  2. Update your Curriculum Vitae.  A copy of your current CV will need to be included with your submission. An example CV template, according to university assessment of service, education and research experience can be found here (pdf, 175 KB).
  3. Include evaluation of your teaching and research activities as well as any other evidence you consider important to draw to the Committee's attention.

    Be as specific as you can when outlining previous teaching activities, for example provide details on the number of lectures/workshops you have given, information on university committee membership, involvement in curriculum or course development, review, etc. 

    For reseach contributions, it is important to also be as specific as you can when listing research output, ie funding received, presentations at conferences, invitations to conferences and other institutions, membership of committees assessing funding applications, etc. For details please see the performance and promotions indicators (PDF 377KB).

  4. Email the signed and completed form together with your CV to the secretariat of the Medical School Appointments Committee at hr.science@anu.edu.au 

The Medical School Appointments and Promotions Committee will make a recommendation for clinical title Level E through the Dean of the Medical School to the Vice-Chancellor.  An interview with the committee may be required to make a decision on the recommendation.

For application to promotion of full academic level B-E:

  1. Discuss application with academic and clinical supervisor and determine the level (Level B-E) with them
  2. For promotion to Full Level B-E please use the forms posted on the ANU promotions website and the performance and promotion indicators (PDF 377KB)
  3. Update your Curriculum Vitae. A copy of your current CV will need to be included with your submission. An example CV template, according to university assessment of service, education and research experience can be found here (pdf, 175 KB).
  4. Include evaluation of your teaching and research activities as well as any other evidence you consider important to draw to the Committee's attention. Be as specific as you can when outlining previous teaching activities, for example provide details on the number of lectures/workshops you have given, information on university committee membership, involvement in curriculum or course development, review, etc.

    For reseach contributions, it is important to also be as specific as you can when listing research output, ie funding received, presentations at conferences, invitations to conferences and other institutions, membership of committees assessing funding applications, etc. For details please see the performance and promotion indicators (PDF 377KB)

  5. Please provide the minimum number of referees as per the ANU website

  6. Email the signed and completed form together with your CV to the secretariat of the Medical School Appointments Committee at hr.science@anu.edu.au

The decision on clinical title Level B-D will be made by the Dean of the Medical School on advice from the Medical School Appointments and Promotion Committee. You will be contacted by the secretariat of the Medical School Appointments and Promotion Committee after the meeting and informed of the decision. A list of clinicians who have been successful in their application for promotion to Clinical level B-D will be sent for information to the Medical School Senior Faculty Executive and the Dean of the ANU College of Health and Medicine.

For applications to academic promotion to full academic title Level B-E, or clinical academic title Level E, the secretariat of the Medical School Appointments and Promotion Committee will forward your application to the relevant other committees or the Vice-Chancellor. The Medical School Appointments and Promotion Committee will make a recommendation to the Dean of the Medical School to support or refute the application to full academic title Level B-E or Clinical academic title Level E. The support of the application by the Dean of the Medical School will be by signature on the application form as well as a supportive letter to the respective committees.

The decision on promotion to full academic title Level B-D will be made by the Dean of ANU College of Health and Medicine, advised by the Local Promotion Committee of the College of Health and Medicine.

Applicants who are unsuccessful may lodge an appeal in line with the Academic Titles Conferral Procedure on the basis that there has been a procedural irregularity resulting in material disadvantage.

Appeals are made in writing to the Vice-Chancellor within three months of delivery of the notification of outcome.  The Vice-Chancellor will seek advice as to whether or not there has been a breach of procedure, and on the basis of that advice:

  • Confirm the original determination to deny the conferral of an academic title, or
  • Uphold the appeal and approve the conferral of an academic title.

Appellants will receive written notification of the outcome of the appeal. The effective date of conferral will be set out in the letter of offer.  

Updated:  24 October 2017/Responsible Officer:  Dean, Medical School/Page Contact:  Webmaster, Medical School